General Position Summary:
Serve as a primary contact with new and existing partner
organizations on American Indian reservations. Responsible for
recruitment, eligibility, service match, inventory selections to
support partner organizations, determines needs and makes decisions
around what is distributed, and partner retention. The Coordinator
travels to the communities served to identify potential partners,
assess need/opportunity and establish a relationship between PWNA
and the Partner. The Coordinator will process requests, ensure
allocations are reflected accurately in Acumatica (accounting
system) and meets overall program objectives, guidelines and
selection criteria for our partners. This position is also
responsible for the coordination and management of some seasonal
special projects.
Essential Functions:
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Knowledgeable of PWNA services, selection criteria and guidelines.
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Knowledgeable of the service area, community needs, community
strengths and reservation service structure, informed of changes
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Develop an outreach strategy for assigned areas of focus
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Process new referrals of program partners to work with
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Match partner organizations with the most appropriate service
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Fully educate partner organizations on the benefits and
requirements of working with PWNA
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Listen to partners and interact with all program personnel
with dignity, respect and a high degree of cultural awareness
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Retain and motivate partners while recognizing and addressing
their needs and concerns
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Process partner requests
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Select inventory that will support the programs of the partner organizations
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Communicate effectively with warehouse personnel regarding
orders and inventory issues
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Communicate regularly with partner organizations regarding the
status of their requests and deliveries
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Regularly review inventory to know what is available to
partner organizations
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Make monthly calls or other outreach methods to partners who
have become inactive in order to understand why they no longer
work with PWNA and make them active if appropriate
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Keep the outreach strategy for areas of focus on track
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Make routine site visits to partner agencies to build
relationship and provide ongoing training on PWNA services.
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Manage all aspects of assigned special projects.
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Gather community profile information.
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Do presentations at workshops, district meetings, and gatherings.
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Document all communication with partners using customer
service software
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Record all relevant information related to better serving the
partner on the Partner Profile page in the ERP system.
Secondary Functions
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Knowledgeable of warehouse inventory
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Produce travel plans and reports
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Continuous improvement in addressing current processes and procedures
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Actively participate in staff and planning meetings
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Weekly tracking of program partner contacts and new program
partner sign-ups
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Keep desktop procedures up-to-date.
Work Conditions:
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Hours Monday- Thursday 6:00-4:30 (30min. lunch)
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Overtime may be required
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Travel - 10% to 20%
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Acts independently within generally prescribed guidelines
Education/Experience Required
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Strong customer service skills, including effective
communication skills, verbal and written
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High school diploma required, Associates degree preferred
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Experience with computers, strong skills in the Microsoft
Office Suite
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Valid driver’s license
Work Conditions:
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Hours Monday-Thursday 6:00-4:30 (30 min. lunch)
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Overtime may be required
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Travel required, 10-20%
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Deals with moderately complex situations
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Acts independently within generally prescribed guidelines
Job Skills:
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Excellent communication skills: oral, written and computer
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Strong presentation and public speaking
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Able to teach procedures
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Excellent technical computer skills
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Knowledge of reservation service structure
Administrative Functions include:
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Report taking and submission
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Meeting scheduled deadlines
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Knowledge of allocating resources