Staff Accountant

  • Job Tracking ID: 512242-827624
  • Job Location: Addison, TX
  • Job Level: Mid Career (2+ years)
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: August 10, 2022
  • Years of Experience: 2 - 5 Years
  • Starting Date: June 23, 2020

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Job Description:

Title: Staff Accountant-A/P and Payroll

Classification: Exempt

Reporting: Senior Finance Compliance Manager 

General Position Summary:

Partnership With Native Americans (PWNA) is a nonprofit 501c (3) organization with a vision of strong, self-sufficient Native American communities. We serve over 250,000 remote and isolated Native Americans on sixty reservations in nine priority states. PWNA is committed to championing hope for a brighter future for Native Americans living on remote, isolated and impoverished reservations and is one of the largest Native American charities to work in Indian Country year-round.

PWNA offers a comprehensive benefit package including medical/prescription, dental and vision insurance, company paid life, short-term and long-term disability insurance, flexible spending account, voluntary critical illness and accident insurance, education assistance, paid time off and vacation, twelve paid holidays annually, flexible schedules, and a generous 401k contribution, a lifestyle benefits package, and an employee assistance program.  

Job Summary: We are looking for an experienced full-time Staff Accountant based in our Addison, Texas headquarters.  The Staff Accountant is primarily responsible for Accounts Payable Processing, bi-monthly payroll processing, month-end general ledger account reconciliations, journal entries to assist in the month-end close and other analysis, report preparation and research tasks related to the nonprofit mission of PWNA. Performs accounting tasks of a moderate to complex scope utilizing the Acumatica ERP system and Microsoft Excel in planning, organizing, and managing financial information. 

Primary Responsibilities:

  • Maintains vendor and contractor invoices, including auditing, verifying, coding, and entering approved invoices and supporting documentation into accounts payable system; ensures invoices are charged to appropriate accounts and programs; researches and resolves discrepancies and vendor inquiries. 
  • Reconciles Accounts Payable Module to the General Ledger monthly and resolves any discrepancies.
  • Payroll processing for 55 employees on a bi-weekly basis through external preparer (Paylocity). Meets all payroll deadlines to ensure on time processing.  Administer time and attendance reporting system, training employees when necessary.  Compile payroll data such as hours worked, taxes, insurance from time sheets and other records.  Enter payroll data into the system, review wages computed correct errors and prepare payroll for review and posting. General Ledger account reconciliations, analysis, and research.  Prepare journal entries related to monthly closing, including cash entries, bank transfers, investment transactions, and payroll accruals.Serves as a liaison as part of the Finance team to assist auditors during the annual audit.
    • Prepare payroll data and update payroll records in accordance with applicable legislative, company policy and other requirements.  Maintain all payroll records and ensure consistency and accuracy of benefit and deductions, taxes, and all payroll data.  Resolve payroll related questions in a timely manner.
  • Monthly purchasing card coding reconciliations and entry.
  • Maintain the official contract files with executed copies of all contracts, lease agreements, insurance policies.
  • Perform monthly bank reconciliations for select accounts.
  • Prepare various month-end and year-end reports and schedules for close.
  • Provide support to finance management including ad-hoc financial analysis, and special projects as necessary.
  • Performs other duties as assigned

Experience and Skills:

Required experience:

  • At least three (3) years of relevant work experience in Auditing, or Accounting.
  • Strong aptitude and working knowledge of financial ERP systems

Required skills and knowledge:

  • Must possess knowledge of Generally Accepted Accounting Principles (GAAP)
  • Must have an in-depth knowledge and ability to apply and interpret financial accounting concepts and principles, including terminology, debits and credits, to read balance sheets and income statements, etc.
  • Proficient in Microsoft Office (Word, Excel, Outlook, Power Point), with Intermediate to Advanced Excel Skills
  • Excellent communication skills both in written and verbal formats.
  • Good organizational skills with close attention to detail. 
  • Effective relationship-building to collaborate with departments, business partners, and funders
  • Skill identifying possible accounting errors, inconsistencies, and unlawful practices. 
  • Strong analytical skills, with the ability to exercise independent problem solving to plan and perform processes from start to finish with minimal supervision.
  • Ability to assist others in projects involving financial systems and reporting activities.
  • Ability to objectively and tactfully interact with departments resolving difficult accounting issues including grant-related findings.
  • Must be very proficient, quick, and comfortable with personal computer navigation and operation.
  • Ability to work with minimal supervision, and to self-review reports and journal entries for accuracy and completeness.
  • Strong work ethic and high level of attention to detail and accuracy

Required education:   

  • Associate Degree or College degree in bookkeeping.
  • Minimum of 10 years of all phases of accounting experience preferred: A/P, Payroll, journal entries and bank reconciliation.
  • Knowledge of GAAP.

Preferred experience and qualifications:

  • Not-for-profit experience strongly preferred, but not required.
  • Bachelor's degree in finance or accounting